SchoolCRM
Multi-tenant school management SaaS for Indian institutions—admissions, academics, attendance, fees, communication, exam results, and dedicated portals for admins, teachers, students, and parents.
About SchoolCRM
One platform for your entire school—from first enquiry to daily operations
SchoolCRM is a cloud-based, multi-tenant school management system where each school runs as an isolated tenant with its own branding, users, and data.
Super admins manage the platform. School admins, accountants, and teachers work from role-based dashboards. Students and parents use dedicated portals for notices, homework, timetable, fees, and exam results.
Built for the full school lifecycle—capture admissions enquiries, enroll students, run daily class operations, collect fees with Indian payment methods, and give leadership clear analytics on collections, attendance, and academics.
Features
Implemented capabilities in SchoolCRM today
Platform & Access
- Multi-tenant SaaS — each school is an isolated tenant
- School branding — logo, name, and theme per school (subdomain-based)
- Authentication — login for school users and platform super admin
- Role-based access (RBAC) — Super Admin, School Admin, Accountant, Teacher, Student, Parent
- Role-based dashboards — different home view per role
- Tenant context — school-scoped data via X-School-Id
Admissions & Onboarding
- Admissions pipeline — track enquiries and applications
- Application statuses — Submitted, Under Review, Interview, Accepted, Rejected, Waitlisted, Enrolled
- New enquiry capture — applicant name, parent name, parent phone
- Student registration — admission no., profile, DOB, gender, address, blood group
- Class assignment — enroll students in grade/section
- Student search & filters — by name, admission no., roll no., status, grade, section
- Parent linking — link or create parent portal accounts
- Parent lookup by phone — auto-load existing parent when phone matches
- Parent relationship flags — primary contact, pickup, notices, fees access
- Student status management — Active, Transferred, Graduated, Withdrawn
Academics & Class Management
- Grades & sections — configure grade levels and class sections
- Academic year support — current year–based enrollments
- Class teachers — assign homeroom teacher per section
- Subject teachers — assign teachers to subjects in a section
- Attendance roll call — daily P/A/L marking for a class
- Attendance register — date-range view (up to 31 days)
- Bulk attendance submit — save full class attendance in one action
- Timetable — weekly schedule grid per section
- Timetable slots — create/remove periods with conflict checks
- Subjects management — subjects for scheduling and assignments
Fees & Finance
- Fee dashboard — collections, outstanding dues, overdue alerts
- Fee heads / structures — tuition, transport, lab, etc. (Indian presets)
- Fee configuration — amount, frequency (monthly/quarterly/annual), grade levels
- Bulk billing — generate invoices for an entire class
- Individual fee collection — collect payment with fee-head checklist
- Invoice management — list, discount/concession adjustment
- Payment recording — Cash, UPI, Card, Bank Transfer, Cheque, Online Gateway
- Transaction history — recent payments log
- Overdue tracking — overdue count and amount alerts
- Parent/student fee portal — view invoices, payments, and outstanding balance
- Parent fee access control — only if receivesFees is enabled on the parent link
Communication
- School notices — publish bulletins to audiences (All, Staff, Students, Parents, Role, Grade)
- Notice read tracking — mark notices as read
- Homework assignments — post assignments by class section with due dates
- Unread notices feed — portal shows unread announcements
- Active homework feed — upcoming assignments in student/parent portal
Exam Results & Analytics
- Student report card — subject-wise marks, aggregate %, pass/fail
- Report lookup — by admission number
- Executive / leadership dashboard — fee, attendance, and academic metrics
- Fee collection analytics — collected vs expected revenue, outstanding dues
- Attendance analytics — integrated into leadership dashboard
Parent & Student Portal
- Student/parent dashboard — class, notices, homework summary
- Parent & student portal — notices timeline + homework cards
- Child switcher — parents with multiple children can switch between them
- Linked children list — API-backed list of all linked students
- Timetable view — students/parents can view class schedule
- Exam results view — parents see report card for selected child
- Fee details view — invoices and payment history for selected child
Staff / Teacher Portal
- Teacher workspace hub — quick links to attendance, timetable, notices, results
- Class section picker — jump directly to a class workflow
- Teacher dashboard — role-specific overview
Request a Demo
See SchoolCRM live for your school
Fill in your details and our team will schedule a free SchoolCRM walkthrough. We typically respond within 2 hours on business days (Mon–Fri, 9am–6pm IST).